What is Book Identification Number (BIN)? Why is it Generated?

BIN a.k.a. Book Identification Number has been made mandatory by the government of India for deductors who report TDS without any payments through bank challans. The BIN or Book Identification Number is a verification key that is unique in nature and is provided to the DDO by the  Assessing Officer (AO). The BIN(Book Identification Number) needs to be filled in the statement of TCS/TDS according to the information that is available in the Book Identification Number View. Through this blog, we will learn about the process to perform a verification of BIN or Book Identification Number.

When does a BIN generates?

A BIN or Book Identification Number will be generated when all the following conditions have been met:

• A monthly e-TDS return simply known as “Form Number 24G ” needs to be filed by DTO/PAO e documents and details that are submitted to the DDOs
• Once the Form NUmber 24 G has been successfully filed,the Tax Information Network  will make sure that a unique Book Identification Number has been stated after the respective PAO keeps filing the monthly statements with Form 24G
• This BIN or Book Identification Number needs to be mentioned in the returns that are filed on quarterly basis. In order to collect the details of BIN (Book Identification Number), an user can contact the respective Assessing Officer (AO)

What happens if you end up non-quoting BIN?

The amount of TDS and all the details related to BIN(Book Identification Number) are reported in the quaterly statement of TDS that is filed by the DDO. All the submitted details will be cross-checked by the details that are present in the Form Number 24G which is filed by the PAO in order to verify the details. If in this process, any detail or information is found to be invalid or incorrect, then the attempted verification will result in a mismatch of details and the credit of deductee will not be present in Form 26AS. Hence, the BIN(Book Identification Number) distributed by the respective PAOs and the amount of TDS statement needs to be reported quite accurately.

Verification of BIN (Book Identification Number)

The following steps need to be followed by the user in order to verify his BIN (Book Identification Number) by submitting an online request.

• Visit the official site of TIN portal in order to view or download your BIN (Book Identification Number) details.
• On the portal you will see ’BIN Verification’ link. Click on it and you will be redirected to the page where you can perform a BIN(Book Identification Number) verification.
• Fill out the following details on the page:
  • Your TAN Number
  • The Nature of your Payment
  • Treasury /AIN Number
  • Time period for which the user wants to view his/ her BIN(Book Identification Number)
  • Captcha Text Image
• In the section of payments, you will see a lot of option, you will have to select the suitable form of payment from the drop-down menu.
•  For this you will have to view or verify the BIN (Book Identification Number) details.
• Then, the user will have to click on the “View BIn Details” icon.
• Once you have completed the above steps, you will be forwarded to a certain BIN(Book Identification Number) verification page.
• On this page, you will have to fill the BIN (Book Identification Number) amount and then check the boxes.
• Then click on “‘Verify Amount.“
• The user will his/her BIN(Book Identification Number) Verification status on the screen.

The BIN(Book Identification Number) Status will appear on your screen with either of the two options:

• If the message displayed on their screen is “Amount Matched”, then the BIN (Book Identification Number) detail is valid.
• If the message displayed on their screen is “Amount Not Matched”, then this means that the BIN (Book Identification Number) detail is invalid.

Some important points that you need to remember regrading BIN(Book Identification Number):

• If you want to view/download your BIN(Book Identification Number) details, you need to select the time period for which you filed the Form 24G statement.
• BIN(Book Identification Number) will only be generated for those records of DDO who have provided a valid TAN.
• A user can request to view/download BIN (Book Identification Number) for a period of 12 months at max.
• Verification of the amount of tax that is remitted by the government of India is optional. If you want to verify the amount of tax that is being remitted, the AO has to select the check box and needs to avail the amount of tax. If all the details provided match with the details pre-existing with the TIN, the message “Amount matched” will be shown else “Amount Mismatched” will be shown.
• The file that can be downloaded will be a carat(^) separated file.
• The file that you download will be in compressed form and will be password protected.
• If there are a large number of records, the file will be split into multiple files.
• To access details, the user will have to extract the files first.
• Password to extract the file will be a 7-digit AIN.