What Are the Documents Required For Company Registration?

It is important to know about the documents that are required in order to register a company. In this blog, we will discuss the documents and their description for company registration.

Directors: Indian Residents

The documents that are required for company registration by Indian nationals are as follow:

Pan card: A copy of the PAN Card of the individuals who are proposed to be the directors of the company is needed for company registration. The PAN is an identification number that is unique in nature. The PAN is issued by the IT department of India. Every director who is an Indian resident has to submit the PAN for company registration mandatorily.­­­­

Address Proof: Along with the copy of the PAN card, the proposed directors also need to submit an address proof. This helps in the validation of the Director’s present address. Also, it should not be older than 2 months. The documents which are accepted as an address proof are listed below:

1. Passport
2. Ration Card
3. Driving License
4. Voter ID Card
5. Electricity Bill
6. Telephone Bill
7. Aadhaar Card

Residential Address: Along with the address proof of the director, a  residential proof is also needed while performing a company registration. This also helps in validating the present address of the director and should contain the name of the concerned director as mentioned in the PAN. It should not be older than 2 months.  The documents that can be accepted as a residential proof are as follows:

1. Electricity Bill
2. Telephone Bill
3. Mobile Bill
4. Bank Statement

Directors: Foreign Residents

The documents that the director who is a foreign resident must possess for company registration are as follows:

Passport: For a foreign resident, it is compulsory to provide his/ her passport for company registration. The passport also needs to be Apostilled in the issuing country. If it is foreign language, then it needs to be translated to English by an official translator. And in case the date of birth of the holder is not present in the passport, then an additional document containing the date of birth needs to be submitted along with the passport. The additional document must be certified or apostilled or attested.

Address Proof:  Along with a copy of the apostille passport, the concerned director also needs to submit an address proof which is also apostilled. It must contain the name and present address of the concerned Director and must not be older than 1 year. Also, if the language of the document is foreign, then it should be translated by an official translator. The documents that can be accepted as an address proof are as follows:

1. Driving Licence
2. Residence Card
3. Bank Statement
4. An identity form containing address and has been issued by the Government

Residential Proof: Along with the address proof, the applicant also needs to submit his/her residential proof which helps in validating the address of the concerned director. It should have the name and current address of the director and should not be older than  1 year. The documents that can be accepted as a residential proof are as follows:

1. Bank Statement
2. Electricity Bill
3. Telephone Bill
4. Mobile Bill

Proof of Registered office

Along with the identity, residential and address proof of directors, an evidence to verify and validate the address of the registered office of the company must also be provided. For company registration, the documents that need to be submitted as an evidence of the address of the registered office within 30 days of company incorporation are as follows:

1. A document with the title of premise of the company’s registered office; or,
2. A copy of the lease that has been notarized or the rent agreement in the company’s name in addition to a copy of the receipt which is not older than one month.
3. A landlord’s authorization (Name in electricity bill, water bill, property tax receipt or deed of sale. In order to use the premise) as a registered office; and,
4. A proof of utility service

Shareholders: Indian or Foreign Residents

The identity and address of the required shareholder so the company must be submitted i.e. the subscribers to AOA and MoA.

Shareholders: Artificial Judicial Person or Corporate Entity

If one of the shareholders is a Corporate Entity, then an Incorporation certificate of the corporate body needs to be submitted in addition to the resolution that is passed by the corporate body in order to be a share subscriber of the company.

Along With the above mentioned proofs, numerous documents such as INC-9, MoA and AoA are also submitted by the applicant. These documents need to be signed and apostilled by the company’s promoters.

Conclusion

In this blog, we came across the documents that are required for company registration. We discussed the documents needed by the directors who are Indian residents as well as foreign residents and the proof of the registered office and the documents required by shareholders who are Indian and foreign residents and are corporate entities or An artificial judicial person.