GST Registration Online: How to Apply for GST Number in India in 6 Steps

The Goods and Services Tax (GST) is a comprehensive, multi-stage, destination-based tax that is levied on every value addition. In India, GST has consolidated several different taxes into one, simplifying the tax-paying process for businesses. If you're a business owner looking to expand or formalize your operations, obtaining a GST number is a crucial step. Here's a detailed guide on how to apply for a GST number online in India.

Introduction to GST Registration

Before diving into the registration process, it's essential to understand what GST registration entails. GST registration is the process by which a taxpayer gets registered under GST. Once a business is successfully registered, a unique registration number called the Goods and Services Tax Identification Number (GSTIN) is assigned. This 15-digit number is crucial for any business entity that intends to avail of input tax credit and collect GST from customers.

Eligibility Criteria for GST Registration

Before applying for a GST number, it's important to know if your business is eligible for GST registration. Here are the criteria:

• Businesses with a turnover exceeding the threshold limit of Rs. 40 lakhs for goods and Rs. 20 lakhs for services (the limit is Rs. 10 lakhs for NE and hill states).
• Individuals registered under the pre-GST law (i.e., Excise, VAT, Service Tax, etc.).
• Agents of a supplier and Input Service Distributor (ISD).
• Those paying tax under the reverse charge mechanism.
• Businesses involved in e-commerce or supplying goods through an e-commerce operator.
• Non-resident taxable persons and casual taxable persons.

If your business falls under any of these categories, you are required to register for GST.

What Are the Documents Required for Registering for GST?

The documentation process is a critical step in obtaining your GST number. Here's a list of documents you'll need to have ready:

• PAN Card of the business entity and the business owner(s)/director(s).
• Proof of Business Registration or Incorporation Certificate.
• Identity and Address Proof of Promoters/Directors with photographs (PAN, Passport, Driving License, Aadhar Card, or Voter Identity Card).
• Address Proof of the business location (Rent Agreement, Electricity Bill, Property Tax Receipt, or Legal Ownership Document).
• Bank Account Statement/Cancelled Cheque.
• Digital Signature Certificate (DSC) of the authorized signatory.
• Letter of Authorization/Board Resolution for Authorized Signatory.

Ensure that the documents are current, valid, and in the prescribed format as per the GST portal's requirements.

Step-by-Step Guide: How to Register for GST Online

Registering for GST online is a straightforward process if you follow these steps diligently:

Step 1: Visit the GST Portal

• Start by navigating to the official GST portal (www.gst.gov.in).

Step 2: Generate a TRN

• Click on 'Services' > 'Registration' > 'New Registration'.
• Enter the required details such as the legal name of the business, the state in which you are registering, PAN, email address, and mobile number.
• Upon submission, you will receive a Temporary Reference Number (TRN) on your mobile and via email.

Step 3: Fill the Registration Form Using TRN

• Log in with the TRN and complete the application form. You will need to fill out various sections including business details, personal information, and the principal place of business.

Step 4: Upload Required Documents

• Based on the business type, upload the necessary documents listed in the previous section of this blog.

Step 5: Verification and Digital Signature

• Verify the details entered using the Digital Signature Certificate (DSC) for companies and LLPs, or E-Signature/EVC for other types of entities.

Step 6: GST Application Form Submission and ARN Generation

• Once the form is submitted, an Application Reference Number (ARN) will be generated. You can use this number to track the status of your application.

Table: GST Registration Process Overview

Post-Registration Compliance: Maintaining Your GST Profile

Once you've successfully registered for GST and obtained your GSTIN, it's crucial to stay compliant with GST laws and regulations. Here's what you need to keep in mind:

• Regular Filing of Returns: Depending on your turnover and the type of registration, you may need to file monthly, quarterly, or annual GST returns.
• Accurate Invoicing: Ensure all your invoices are GST-compliant, mentioning the GSTIN, HSN/SAC codes, tax rates, and other mandatory details.
• Input Tax Credit (ITC): Keep track of your input credits, which are the taxes paid on business purchases that can be deducted from your tax liability.
• Updating Business Details: Any changes to business details such as address, bank account, etc., should be updated on the GST portal promptly.
• Audit and Records: Maintain all records pertaining to GST for at least six years. If your turnover exceeds the prescribed limit, you may also be required to get your accounts audited.

Bullet Points for Quick Compliance Checklist:

• File GST returns on time.
• Maintain GST-compliant invoices.
• Track and claim Input Tax Credit accurately.
• Update GST portal with any changes in business details.
• Keep all GST records for six years; get accounts audited if required.

Conclusion: Embracing the GST Journey

The transition to GST has been a significant change for businesses in India. While it may seem daunting at first, understanding the GST registration process and staying compliant can lead to smoother business operations and contribute to the nation's unified tax regime. Remember, GST isn't just about paying taxes; it's about being part of a system that promotes transparency, efficiency, and ease of doing business across state lines.

By following the steps outlined in this guide, you can navigate the GST registration process with confidence. And once you're registered, maintaining your GST profile will become a routine part of your business operations, ensuring you reap the benefits of this comprehensive tax system.

Frequently Asked Questions (FAQs) About GST Registration

Is GST registration mandatory for all businesses?

• GST registration is mandatory for businesses with a turnover exceeding Rs. 40 lakhs for goods and Rs. 20 lakhs for services, among other criteria. It's optional for businesses below this threshold, but they may choose to register voluntarily.

Can I apply for GST registration offline?

• While the preferred method is online through the GST portal, in exceptional cases, one can apply for GST registration offline at a GST Seva Kendra.

How long does it take to get a GST number after applying?

• After submitting all the required documents and information, it typically takes about 7 working days to receive your GST number, provided there are no discrepancies.

What if I make a mistake in my GST application?

• If you realize you've made a mistake in your application, you can either rectify it before submission or use the 'Amendment of Registration' feature on the GST portal after your registration has been approved.

Do I need a professional to register for GST?

• While individuals can complete the GST registration process on their own, many prefer to hire a professional for guidance and to ensure accuracy, especially if they are unfamiliar with the process.

What happens if I don't register for GST?

• If you are required to register for GST and fail to do so, you may be subject to penalties and legal action. It's important to comply with the GST laws to avoid such consequences.

Can I cancel my GST registration?

• Yes, if you wish to cancel your GST registration, you can file an application for cancellation through the GST portal.

Is there a cost involved in registering for GST?

• There is no government fee for GST registration. However, if you hire a professional to assist you, they will likely charge a service fee.

How do I track the status of my GST registration application?

• You can track the status of your GST registration application on the GST portal using the ARN (Application Reference Number) provided after submission.

What is an ARN in GST registration?

• ARN stands for Application Reference Number. It's a unique number generated after the submission of a GST registration application, which can be used to track the status of the application.